Officer Elections – Information/Clarification
I have been asked to help clear up some mis-understanding about our election of officers. It is not true that any officer can only hold office for one term. This confusion was probably caused by our rule that prefers Managers NOT serve two years in a row. This was stipulated to allow other interested players to have an opportunity to “Manage” an HDL team. This stipulation does not apply to officer positions. Officer re-elections DO re-occur every two years. This 2 year term insures the officers are doing a good job for the league or they are at risk of being replaced.
I checked our “Rules” page on the Blog and noticed I (obviously) ommitted the section that is included on the HDL Rules page on the hdlmemphis.com website. As I recall, when I created the Blog Site, I was working quickly to build the infrastructure. I had intentions of going back and fine tune the historical and information pages being added to the Blog. So I am now ncluding below a copy of the (hdlmemphis.com) section pertaining to “Officers” and their duties for your review. I have made some “edits” (in Red) to align with the voting ballots we have asked members to complete.
The latest Ballot asks members to nominate a President and 3 VP’s. Once the officers are elected, the Officers will determine which Officer can handle the necessary duties needed to run the league. After all “nominations” are completed, the top nominees will be announced and nominees will have an opportunity to address the members to declare their individual acceptance of the nomination. Once nominations are closed, members will “elect” their preference.
HDL OFFICER Roles and Responsibilities:
Hernando DeSoto League is an organization that exists for the purpose of providing a competitive outlet for baseball players (also referred to as “Members”) that are 30 years old and/or older; it further exists for the players. The League consists of all of the players that are active, dues paying members. The League will be governed by a set of officers voted on by its members. The officers must be active, dues paying members at time of nomination. The offices are to include a President, and three (3) Vice Presidents. One officer will assume duties as a Secretary and/or Treasurer. All officers will be elected by the members. These are the only official positions to be held in the League and are the only officers of the League. The responsibilities of the officers are as follows:
President – General overview of the League to include sportsmanship, umpire procurement, finances, equipment, public relations, recruitment and field availability.
Vice Pres.(s)– These positions are to be responsible for the duties of equipment, umpire and field procurement as well as recruitment. The Vice Presidents will, further, fill in for the President when he is not available.
Treasurer – The finance of the League will be the responsibility of the Treasurer Officer in charge. Treasurer, with the oversight of the League president, to ensure a system of checks and balances. This position is charged with collecting all dues, fines and other monies due to the League. The Sec./Treas. must keep a balanced book for the League and account for all dues and expenses (i.e., paying umpires, purchasing equipment to include baseballs, etc.)
Secretary – This position will be responsible for verification of accurate meeting minutes and League stats among other supportive obligations.
Officers shall be elected to a term of two years. The election of officers is be held before or at the beginning of the playoffs of even numbered years (i.e., 2002, 2004, 2006, etc.). The terms of the officers elected will commence immediately following the League Championship or Post Season Banquet after elections are held.
The current officers at the time of the Championship game or Post Season Banquet shall present to officers-elect any and all collateral, equipment and finances to include access to the aforementioned.
In order to be eligible as an officer the following criteria must be met:
1. President – Member in good standing with at least 5 years of HDL service.
2. Vice Pres. – Member in good standing with at least 2 years of HDL service.
3. Secretary – Member in good standing with at least 2 years of HDL service.
4. Treasurer – Member in good standing with at least 2 years of HDL service.